Railway servants transferred on mutual exchange from one cadre of a division, office or railway to the corresponding cadre in another division, office or railway shall retain their seniority on the basis of the date of promotion to the grade or take the seniority of the railway servants with whom they have exchanged, whichever of the two may be lower. [ Indian Railway Establishment Manual Vol I Rule 310]
Minimum service - There is no minimum service conditions in case of Mutual Transfer. [Railway Board’s letter No. (Rep)I-2006/Transfer/Misc./1 dated 25-8-2008]
Composite Transfer Grant - not admissible in case of Mutual Transfer .[Indian Railway Establishment Code Rule 1642]
Sportspersons - For transfer of sportsperson recruited against sports quota at least 5 years service on the Railways, including probation period is required. When sportspersons request for transfer on mutual basis and when both employees are sportsperson 5 years minimum service is not applicable. [Railway Board’s letter No. 2011/E(sports)/4(3)/4(Transfer Policy) dated 17/02/2011 (RBE No. 23/2011)]
Backtracking of orders of transfer on mutual exchange should not be done under any circumstances. [Railway Board’s letter No. E[NG]I-2006/TR/6 dated 12.11.2009 [RBE No.200/09] & Railway Board’s letter No. E[NG]I-2006/TR/6 dated 21-04-2006 (RBE No.53/2006 )]
Seniority - In case of Transfer on mutual exchange basis employee get own seniority or seniority of the employee with whom the exchange takes place, whichever of the two is lower. [Railway Board’s letter No. E(NG)I-2004/TR/16 dated 14-08-07 ( RBE No.107/2007)]
Efforts efforts should be to upload information regarding transfer requests through Rail-Net for inter-Division and intra-Division transfers . [Board's letter No. E[REP]I-06/Transfer/Misc/1 dated 23-10-06 ]
Forwarding Applications - Request for mutual transfers should be processed / accepted as soon as they are received. [Railway Board’s letter No. E[NG]I-2007/TR/26 dated 04-12-2007 (RBE No.156 /07)]
Relieving - Once the transfers are accepted, the employees concerned should be relieved immediately without waiting for the other unit to relieve the employee first. [Railway Board’s letter No. E[NG]I-2007/TR/26 dated 04-12-2007 (RBE No.156 /07)]
Mutual transfer between Different Community
Mutual transfers should be normally be allowed between staff belonging to the same category (i.e., General with General, SC with SC and ST with ST). [Railway Board’s letter No. E(NG)I-2004/TR/16 dated 14-08-07 ( RBE No.107/2007) & High Court of Kerala at Ernakulam order dated 07.06.2005 in O.P.No.2150/02] . Term General in this case include OBC also as there is no reservation in posts filled by promotion for OBCs. [Railway Board’s letter No. E[NG]I-2004/TR/16 dated 22-10-2007 (RBE No.134 /07)]
Mutual transfers in the recruitment grades will also be allowed without any restriction regarding community in following cases: [a] the posts in the grade are entirely filled by direct recruitment from open market; e.g. the category of Staff Nurse or [b] Where posts in the grade are partly filled by promotion and partly by direct recruitment, both the employees seeking mutual transfer should have been recruited directly from the open market. But such transfers should be allowed only against vacant direct recruitment quota posts and not against promotion quota posts. [Railway Board’s letter No. E(NG)I-2004/TR/16 dated 14-08-07 ( RBE No.107/2007) & Railway Board’s letter No. E[NG]I-2004/TR/16 dated 22-10-2007 (RBE No.134 /07)]
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